The largest world companies are increasingly abandoning paper business processes in favor of electronic ones. This article will explain the benefits of using board software to organize a paperless board meeting.
Board software for organizing paperless board meetings
An unpredictable 2020 has forced CIOs to rethink their strategies. Many had to re-evaluate the systems implemented in enterprises and look for new, more relevant solutions, including document management, business processes, and content. If earlier paper contracts with a blue seal were necessarily used, archives were stored on tangible media, and employees signed personnel documents with a fountain pen, now all this is moving into a fully digital form. And paper content should be removed from it. To do this, the systems are developing an electronic exchange of documents with counterparties, tools for remote work of an employee – mobile applications, chatbots, simple signatures, as well as legally significant long-term storage of documents.
So, board management software is a universal digital solution combining all the abovementioned features in one full-packed system. It is a cloud-based platform designed to automate and improve collegial bodies’ activities. Any leader wants to speed up the work on the project. Thanks to the functionality of the project management program, you can increase the speed of the project by up to 70%, depending on the specifics. In addition, board software ensures additional freedom in matters of corporate governance – the system allows meetings to be held both with online voting and with paper ballots.
What are the advantages?
Using the board software solutions like a data management system for organizing paperless board meetings has the following advantages:
- Improving the efficiency of managerial decision-making
Automation of board meeting procedures ensures the speed of managerial decision-making. All processes for the formation, approval, and control of the execution of decisions are built into the system.
- Increasing the effectiveness of control over the execution of decisions
The board software has formed an effective scheme for monitoring the implementation of decisions taken by the board until the final result. All decisions for execution are automatically transformed into a task-setting system with appropriate control and are built into the calendars of not only the executor, the manager of the corresponding project, and his curators but also the board secretary.
- Formation of a single database of protocols and board decisions
The software forms and stores all agendas, protocols, and decisions in a single database. The history of the adoption and implementation of management decisions is formed and stored in detail: dates, agendas, materials, decisions made, and reports on their implementation.
- Better collaboration
The software integrates the coordination of the agenda, protocols, decisions, and materials with all board members in the processes and procedures of the board of directors: the secretary, the chairman, board members, and speakers.
- Formation of a corporate culture of the board management
The software instills in board members of different levels a culture of preparation, adoption, and control over implementing management decisions. Among ordinary employees and performers, the board portal forms a particular style of corporate culture in the preparation of documents and information, reporting on the implementation of decisions.
- Increasing the level of security for the use and storage of confidential information
Differentiated access to information materials board software provides, on the one hand, the security of storing confidential information and, on the other hand, the opportunity for managers with the appropriate level of access to receive complete and up-to-date information for making quality management decisions.